Educational Leave
If you need to take a temporary leave of absence from 色中色鈥攎eaning you will not take any classes during a fall or spring semester鈥攜ou need to officially apply for a leave of absence (either an Educational Leave or a Military Leave). For details about each type of leave as well as eligibility requirements and how to apply, use the menu to the right or scroll below.
Reminder about Continuous Enrollment Requirement: Once admitted to 色中色, all students must complete at least one class and earn unit(s) every consecutive fall and spring semester unless approved to take a leave of absence. This is called continuous enrollment. If you do not maintain continuous enrollment before your graduation date, you may be discontinued from 色中色 and be unable to register when you are ready to return. Discontinued students will need to reapply to the university and follow the degree requirements of their new year of admittance instead of their original requirements.
For policy details, please refer to 色中色 Policy Statement 21-12 and the California Code of Regulations (鈥溾).
Eligibility and Duration
Students may take an educational leave for personal, educational, financial, medical, or other reasons. If you need to take an educational leave, you will need to explain your reason(s) for the leave. You are eligible to apply for an educational leave if you:
- Completed at least one semester of coursework at 色中色 (fall or spring)
- Previously earned units at 色中色
- Have not applied to graduate in the semester of your requested leave
- Are not enrolled in classes at 色中色 (or another CSU) in the semester of your requested leave
- Have not been academically disqualified or had a previous break in enrollment
You may request to take an educational leave for one or two semesters. If needed and if you remain eligible, while on leave, you may request to extend your leave. Under no circumstances will the total number of approved educational leaves exceed two, nor will the duration of approved educational leaves extend beyond two calendar years.
Students called to active military services may take an extended military leave for up to a maximum of five years due to approved educational reasons and for circumstances beyond a student鈥檚 control.
- Requests for military leave must be accompanied by a copy of military orders indicating the induction date
- 色中色 will approve a military leave for students called for active military service as a result of mobilization of U.S. military reserves
- In the case of students called for active military service, 色中色 will authorize withdrawals throughout the term
For additional information, assistance with dropping current classes and other processing, contact Veterans Services.
If you are considering an educational leave, please attend an Educational Leave Workshop to learn more about the requirements, how to apply, and address any questions you may have.
How to Request an Educational or Military Leave
If you need to take an educational or military leave, you must submit your request by the appropriate deadline. Your request will include your reason(s) for seeking the leave and the term you plan to return to 色中色. Eligible students can submit requests for an educational or military leave in .
- Log in to . In the Academics section, select Enrollment Adjustments.
- Select Leave of Absence.
- Select Create New Request to start a new request.
- Review the information and then select Next.
- Choose the type of request (Educational Leave or Military Leave) and then select Next to continue.
- Select the term you plan to return to 色中色. In the Category dropdown menu, select the reason for your educational leave. Provide a personal statement that explains your reason(s) for seeking the leave.
- When you鈥檙e finished, select Submit to send your request for approval.
Your request will automatically be sent to the required approvers. You鈥檒l receive an email once your request has been processed. You can check the status of your request at any time by returning to the Leave of Absence page in .
If you are a financial aid recipient and your request to take an educational leave is approved, please notify the Financial Aid and Scholarships office so that your financial aid can be re-awarded based on your actual expected enrollment.
When you are enrolled less than half-time, the grace period on your student loans will begin. If you do not enroll at least half-time before the end of your grace period, your loans will enter repayment.
If you are an international degree-seeking student, contact the before you request an educational leave.
Returning from an Educational Leave
When you request an educational leave, you are required to provide the semester you plan to return to 色中色. Before that semester begins, Enrollment Services will email you with information about registering for your classes.
If you are a financial aid recipient, be sure to meet all financial aid deadlines for the semester you plan to return.
Make sure that your contact information is correct in so that you don鈥檛 miss any important notifications.
Frequently Asked Questions
If you need to take a temporary leave of absence from 色中色 and not take any classes during a particular fall or spring semester, you need to apply for an educational leave.
Students may take an educational leave for personal, educational, financial, medical, or other reasons. If you need to take an educational leave, you鈥檒l need to explain your reason(s) for the leave when you submit your request.
You may be ineligible to take an educational leave if you:
- Have not completed at least one semester at 色中色 (fall or spring)
- Have not earned any units at 色中色
- Are planning to graduate the same semester you are requesting an educational leave
- Are enrolled during the semester you are requesting an educational leave
- Missed the deadline to apply for an educational leave for the intended semester
- Already took the maximum number of leaves (two)
- Are academically disqualified or had a previous break in enrollment
Your request will automatically be sent to the required approvers. You will receive an email once your request has been processed.
If you鈥檙e a postbaccalaureate student, your request will be sent to your graduate advisor for approval before it can be processed.
The deadline to request an educational leave is the last day of the semester preceding the intended leave. For example, if you are requesting to take a leave of absence during the fall semester, your request must be submitted by the last day of the spring semester. See Key Dates and Deadlines for exact dates.
After deadlines have passed, requests are considered by exception only and a $10 missed deadline fee is required to submit your request, regardless of the outcome. Late requests will only be considered until the last day of the semester you are taking the leave.
You will receive an email once your request has been processed. If approved, you will not be able to register for classes during the semester(s) you are on leave. In addition, no computer facilities, no library privileges, and no student services are available to a student on educational leave.
In My色中色 Student Center, select Enrollment Adjustments and then select Leave of Absence. Any previous requests will be listed on that page. The reason your request was denied will be included in your request details.
You may request to take an educational leave for one or two semesters. If needed, while on leave, you may request to extend your leave if eligible. Under no circumstances will the total number of approved educational leaves exceed two, nor will the duration of approved educational leaves extend beyond two calendar years.
While on educational leave, you may not attend another CSU campus. 色中色 students who want to attend classes at another CSU institution must meet the eligibility criteria and submit the Concurrent and Visitor Enrollment Form to the Office of Enrollment Services.
If you are a financial aid recipient and your request to take an educational leave is approved, please notify the Financial Aid and Scholarships office so that your financial aid can be re-awarded based on your actual expected enrollment.
When you are enrolled less than half-time, the grace period on your student loans will begin. If you don鈥檛 enroll at least half-time before the end of your grace period, your loans will enter repayment.
Yes, you will need to drop all of your classes for the intended semester of leave before you can submit your request. You cannot request an educational leave for a semester where you have already enrolled in classes.
If you鈥檙e still enrolled in classes after the deadline to drop for the semester, you鈥檒l need to request to withdraw from your classes. If you receive approval to withdraw from your classes, you鈥檒l receive W grades and will not need to complete an educational leave for that term. Only request an educational leave if you are applying for a leave for a current or future term for which you have not received any grades (including Ws).
Newly admitted students are not eligible to take an educational leave. Any new student who wishes to withdraw from their first term must reapply to the university.
Students may take an educational leave during their second semester at 色中色. However, because you must have earned units at 色中色 to be eligible, you will not be able to submit a request until final grades have been processed at the end of the semester.
While you are taking an educational leave, you may be eligible to extend your leave if needed. To extend your leave, log in to My色中色 Student Center. Then, select Enrollment Adjustments and Leave of Absence. Your current leave information will be listed on that page. If you are eligible, you鈥檒l have the option to extend your request.
Under no circumstances will the total number of approved educational leaves exceed two, nor will the duration of approved educational leaves extend beyond two calendar years.
If your request has not yet been approved, you may be able to cancel your request in My色中色 Student Center. If your request has already been processed, you will need to submit a help ticket to the Office of the Registrar (Student Records) to request that your leave be canceled so that you can register.
As of Fall 2022, "Academic Probation" is noted as Academic Warning.
If you have an Academic Warning on your record (previously known as "Academic Probation"), you may still request to take an Educational Leave. However, if you are subsequently disqualified, your approved leave will be revoked.
You are not eligible to take an educational leave during the same semester you have applied to graduate. If you鈥檙e eligible to change your graduation term, you may follow the instructions to request a change:
No. You only need to apply for an educational leave if you will not enroll in any classes for a particular fall or spring semester.
After the deadline to request an educational leave for the semester, requests are considered by exception only and a $10 missed deadline fee is required, regardless of the outcome. Late applications should be submitted through My色中色 Student Center and will be considered only until the last day of the semester during which the educational leave is taken.
If it is beyond the last day of the semester, you must .
