Faculty and Staff Resources

The Office of Enrollment Services provides students, faculty, and staff with services, tools, and resources to ensure student success. Our functions include admissions, registration and class scheduling, financial aid and scholarships, graduation evaluation, and management of student records, and we offer students guidance on policies and procedures and help completing essential enrollment tasks at Beach Central, our one-stop center. We partner with offices across campus in our mission to help students graduate every day.

Looking for support with Canvas? Visit the Canvas @TheBeach page for workshops, training services, webinars, and more.

Explore the topics below to discover the latest updates and tutorials:

Procedures, forms and reports to support the administration of academic scheduling.鈥

色中色 complies with the Family Educational Rights and Privacy Act of 1974 (FERPA) which affords students certain rights with respect to their education records. The Family Educational Rights and Privacy Act, also known as the 鈥淏uckley Amendment,鈥 was established to protect the privacy of students.

Third Party Information Permissions and Passwords

Students may choose to grant third party permission to discuss class schedule, grades, financial aid award details, and/or student financial services (tuition and billing) information with respective university staff. Students can designate individuals through their My色中色 Student Center under the 鈥淧ersonal Information鈥 drop-down menu 鈥淔ERPA Information Release鈥 option.

Students can then enter the names of the individual(s) who have permission to discuss their educational record along with a unique password. 

  • Advisors: Here is a guide on how to determine if a student has designated third party permissions.


Training

色中色 offers Data Security and FERPA training through the CSU Training website, available in Single Sign-On.

  •  (Login required)

U.S. Department of Education offers FERPA 101: For Colleges and Universities training through their website.


Documentation

Procedures, forms, and reports to support Graduate Advisors.

Training Videos鈥

  • (Approver Role)
  • (Reviewer Role)


Documentation

My色中色 Faculty Center allows instructors to review their teaching schedule, access and manage class rosters, approve or deny student requests (permission to add a class late, requests to withdraw, and requests to audit a class), and submit mid-term and final grades. Instructors may also have access to advisement information.

To access My色中色 Faculty Center, log in to  and select the Faculty Center application.

The user interface for My色中色 Student Center (including Faculty Center and Advisor Center) was updated on December 1, 2023. Watch the to see a preview of the changes for students. Faculty, staff, and advisors will have the option to revert back to the "classic mode*" experience if they wish. View the support page, What's New with My色中色 Student Center.

*Keep in mind that students will not have the option to revert back to "classic mode."


Documentation


Support

  • If a class for which you are the instructor of record is not listed in the My Teaching Schedule section or if you can't access your class roster, please contact your department scheduling coordinator.
  • For assistance logging in to Single Sign-On, please contact the .
  • Multi-factor authentication (MFA) is required to log in to My色中色 Faculty Center. Details are available at .

The Student Administration system is 色中色's system that is used to maintain students' academic and financial information, generate administrative reports, and complete related business processes. This system is only available to authorized staff and faculty to support official university business.

Faculty who are assigned to teach at least one class in the current semester automatically receive limited access to the student system through My色中色 Faculty Center. Staff and faculty who need additional access may request administrative access to the system.

Access and Training

The user interface for My色中色 Student Center (including Faculty Center and Advisor Center) was updated on December 1, 2023. Watch the to see a preview of the changes for students. Faculty, staff, and advisors will have the option to revert back to the "classic mode*" experience if they wish. View the support page, What's New with My色中色 Student Center.

*Keep in mind that students will not have the option to revert back to "classic mode."


Documentation


Support

  • For assistance logging in to Single Sign-On, please contact the .
  • Multi-factor authentication (MFA) is required to log in to the Student Administration system. Details are available at .
  • For questions about Student Administration system processes, please reach out to the point of contact on the Student Administration System Contacts page.