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Filename

• When saving a document, use a meaningful filename, e.g. "Event Flyer".
• If recycling another person’s flyer, check the document settings and change the previous description and author to the current one.

Text

• Use basic, simple fonts (e.g Calibri, San Serif, Arial, or Helvetica).
• Use font size of 11 or larger.
• Use text instead of an image of text.
• Use UPPERCASE, bold, and italic text sparingly.

Structure

• Create structure using Styles (in Word) or Reading Order (in Adobe Acrobat).
• Every document has one Heading 1 – The Title.
• Main ideas are Heading Level 2 and sub ideas are Heading level 3.
• Number lists with the formatting tool – not manual numbering.
• Create bullet lists with the bullet formatting tool – not manually.
• Ensure the reading order in a .PDF accurately matches the visual order.
• Use tables for data, not for page layout.

Colors

• Use high contrast colors between text and background. (e.g. black/white)
• Higher color contrast is required for smaller fonts (e.g. Yellow + White = Bad for Eyesight).
• Represent the meaning and significance in text form when colors convey important information.
• Download a “color contrast analyzer” from the web when in doubt.

Links

• Link names describe the purpose or destination. Example: ɫ��ɫ home is better than "click here" to visit the ɫ��ɫ home page.

Images

• Include alternate text to describe images.
• Ensure alternate text is succinct.
• Avoid the words "photo" or "graphic" as alternate text.
• Keep alternate text to 80 characters or less.

Check Accessibility

• Use Word or Adobe Acrobat accessibility features to find and fix any issues.